How to count lines

How do you calculate transcription volume?

1. Your software may be able to calculate lines for you; ask your IT department.

2. If not, you can estimate by converting voice minutes to lines.

  • 1 minute of voice dictation averages 10 lines
    • i.e. 15 hours of dictation per day = 900 minutes of dictation per day = 9,000 lines per day

3. If that doesn’t work, approximate your volume manually.

  • Categorize by either report types or by doctors (whichever is easier), pull a few average-size reports and calculate your average lines with this formula:
    • 65 characters and spaces = 1 line
      • Use Microsoft Word (or any other word processing program) to automatically count the number of characters and spaces in a document.
        • Divide the total by 65 to find out the number of lines.

        For example, this paragraph contains 191 characters including spaces, and takes up 2.938 lines. The line count is calculated by dividing the total number of characters and spaces (191) by 65.

        • Multiply the number of lines in a document by the number of documents to find out how many lines you have each day.
          • i.e. 50 discharge summaries per day with an average 60 lines in each = approximately 3,000 lines per day.


For more on estimating volume, see Linda Allard’s blog article from June 23, 2011.


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2 Responses to How to count lines

  1. Sheikh says:

    That was my favorite deitoiifnn as well because it made the most sense to me. That’s the page I used to come up with my paraphrase that voice recognition” means the software recognizes my voice. It doesn’t necessarily know or care what I’m saying, but it knows it’s me. This is used, for instance, in law enforcement phone taps to verify or prove the identity of a person on the phone. But I felt in contrasted directly with the other opinion that voice recognition is trained to take commands from voice while speech recognition identifies commands given by anyone. Under both deitoiifnns, voice rec knows I am the one speaking, but in the first case, a doctor dictating reports would be speech rec and in the second case, that would be voice rec.That’s when my head starts spinning. But the one you just listed is the best deitoiifnn I’ve seen so far.

  2. Rebecca says:

    Well, Shiekh, your response just verifies that speech/voice recognition is inadequate for most medical transcription with misspelled and or misplaced words.

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