Have you ever wanted to share videos, pictures or other files with friends or coworkers just to find out that they were too big to attach to email? Or have you tried to send a file only to find out that the receiver’s email program wouldn’t allow that type of attachment? Well, there’s a solution, and it’s free. It’s called Dropbox (dropbox.com), and if you use this link to sign up, you will get an extra 500 Mb of disk space. If you would rather go to the site manually, that’s ok, too. Either way, your life will never be the same.
Once you install Dropbox on your computer, any files you place in the Dropbox folder created during installation are automatically available on all your computers and devices where you install Dropbox. If you save your documents from Word or other programs to your Dropbox folder, they are instantly syncronized to your Dropbox account in the cloud. That means that you can access your documents from any computer anytime using the username and password you create when you sign up.
A few other benefits of Dropbox are:
• Multiple versions of your documents are saved – Have you ever accidentally saved changes to a document and wished you could go back in time? With Dropbox, you can.
• Sharing a document with anyone is as easy as right-clicking on the document and choosing Share Dropbox link. When you do, a secure link to the file is created and placed on your clipboard. You can then create an email to the person you want to receive the file and Paste the link in the email. The best part is that the person receiving the file does not need to have Dropbox.
• If your phone or tablet doesn’t have enough memory to hold all your pictures and videos, save them to your computer and install the Dropbox app so that you can view them on your phone or tablet easily.
• View your files on any computer through the browser (Internet Explorer, Firefox, Chrome, etc). There’s no need to install the software. All you need to do is login on Dropbox.com. You can also download files this way.
• Share folders with other Dropbox users. This is a great way to share vacation photos if multiple people are vacationing together, or collaborate with coworkers. Everyone uploads / downloads using the shared folder, and anything placed in that folder is automatically downloaded to each computer that shares it. The best part is that you can share different folders with different people.
The free version has a limited amount of storage space. To get more space, you can either pay to upgrade or invite people to enjoy Dropbox using a special link (like the one I placed above). When your special link it used, both you and the person signing up receive an additional 500 Mb of storage space.